How to Use the Task Watching Feature in Trovve

Overview

The Task Watching Feature in Trovve lets users stay updated on tasks they are not assigned to. Assigned users can also add other team members as watchers, making collaboration and progress tracking easier across teams.

1. Watching and Unwatching Tasks

How to Watch a Task

1. Open a task in Trovve.

2. Click the Team icon  beside the assignee’s name.

3. Check “Watch this task.”

4. The icon turns blue, and the task appears in “Tasks I’m Watching” under My Day.

How to Unwatch a Task

1. Click the Team icon  again.

2. Uncheck “Watch this task” or select “Unwatch” Under the “Tasks I’m Watching” list, click the three dots icon  beside the task and choose Unwatch.

3. The task is removed from the Tasks I’m Watching list.

Note: Newly created tasks must be manually added to the watch list.

2. Adding Other Watchers (For Task Assignees)

Task assignees can now add additional team members as watchers.

How It Works

1. Click the Team icon beside the assignee field.

2. Notice that the “Watch this task” option is hidden for the assignee.

3. Use the search bar to find and add team members by name or email.

4. Only users with permission to view the task appear in search results.

5. Click a name to add the user , the new watcher appears with a profile photo and name.

6. Click × to remove a watcher.

Note: Up to 20 watchers can be added per task.

3.  Automatic Watching on Reassignment

When a task is reassigned:

• The original assignee is automatically added as a watcher.

• The task immediately appears in the Tasks I’m Watching section under My Day.

• The original assignee can manually unwatch the task if needed.

 Automatic watching does not apply if the new assignee is not part of the same project team.

4. Tasks I’m Watching Section

The Tasks I’m Watching section appears in My Day. This section displays all watched tasks with details such as:

• Task name, due date, project, and client

• Assignee photo, tags, and progress indicators

  Watched tasks cannot be moved or marked as Do Later, and Completed tasks are automatically removed during daily cleanup.

Privacy and Access

• Only users with permission to view a task can be added as watchers.

• If a task becomes private, watchers without access are automatically removed.

• Permission changes are handled automatically, ensuring the system stays error-free.